Salt Spring Island Local Community Commission - Minutes: 14 September 2023
14 September 2023 · 1,704 words · 23 motions (23 carried, 0 defeated, 0 withdrawn, 0 failed, 0 with no outcome word)
Minutes of the Regular Meeting of the Salt Spring Island Local Community Commission Held Thursday, September 14, 2023 at the Salt Spring Island Multi-Space (SIMS) 124 Rainbow Rd, Salt Spring Island, BC V8K 2K3 Present: Director: Gary Holman Commission Members: Earl Rook (Chair), Gayle Baker, Ben Corno and Brian Webster Staff: Ted Robbins, Chief Administrative Officer, Kristen Morley, General Manager, Corporate Services, Karla Campbell, Senior Manager, Salt Spring Island Administration, Dan Ovington, Parks and Recreation Manager, Dean Olafson, Engineering Manager, Salt Spring Island, and Shayla Burnham, Committee Clerk These minutes follow the order of the agenda although the sequence may have varied. 1. Call to Order The meeting was called to order at 9:01am by Chair Rook. 2. Territorial Acknowledgement / Call Meeting to Order A Territorial Acknowledgement was provided by Chair Rook. 3. Approval of Agenda MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission approve the agenda of August 22, 2023 as amended by adding item number 7.6 Proposal for Temporary Winter Camp. CARRIED 4. Adoption of Minutes 4.1 Minutes of August 22, 2023 Salt Spring Island Local Community Commission Meeting MOVED by Commissioner Baker, SECONDED by Commissioner Corno, That the Local Community Commission minutes of the August 22, 2023 meeting be adopted as amended by updating item 8.4. number 3. to read; “That costs associated for additional and evening meetings to support the LCC on an ongoing basis be included and reported in the 2024 Salt Spring Island Administration Budget.” CARRIED EXEC-1295039085-3967 Salt Spring Island Local Community Commission Regular Meeting Minutes of September 14, 2023 5. 2 Chair and Commissioners Remarks Director Holman briefly reported: • • • • Salt Spring Island awarded over $2 million in Growing Communities Funding. Salt Spring Island Electoral Area Director 2024 Provisional Budget review meeting scheduled Friday, September 29, 2023. Alternative Approval Process for $85 million in borrowing for Regional Housing approved by the CRD Board. Five-year funding agreement with CREST emergency telecommunications provider approved by the CRD Board. CREST co-located equipment on the new Rogers tower in Channel Ridge which will improve coverage for emergency responders in the north Salt Spring Island area. Commission Webster briefly reported: • Large number of attendees at the Thursday, August 31, 2023 Town Hall 2024 budget planning discussion. Commissioner Baker briefly reported: • 6. Nicolas Jimenez, President & Chief Executive Officer, BC Ferries, attending Ask Salt Spring on Friday, October 20, 2023. Delegations/Presentations 6.1. B. Johnson, Youth Baseball and Soccer; re: History of Attempted Playing Field Acquisitions on SSI • 6.2. R. Jenkinson, Island Pathways; re: Salish Sea Trail Active Transportation Visions for SSI • 7. Multiple organizations met to discuss Portlock Park’s Master Plan three conceptual designs. Reiterated the need for CRD funding partnerships to complete the Salish Sea Trail. Commission Business 7.1. Memorandum: 2024 Preliminary Local Community Commission Budget Review MOVED by Director Holman, SECONDED by Commissioner Webster, That the Local Community Commission approve the Street Lighting Preliminary Budget Summary as presented. CARRIED EXEC-1295039085-3967 Salt Spring Island Local Community Commission Regular Meeting Minutes of September 14, 2023 3 MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission approve the Search and Rescue Preliminary Budget Summary as presented. CARRIED MOVED by Director Holman, SECONDED by Commissioner Webster, That the Local Community Commission approve the Livestock Compensation Preliminary Budget Summary as presented. CARRIED MOVED by Director Holman, SECONDED by Commissioner Webster, That the Local Community Commission approve the Grant in Aid Preliminary Budget Summary as amended by adding annual increases of $3,000 for 2025 to 2028. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission approve the Arts Preliminary Budget Summary as amended by moving the $5,690 for Other Operating Expenses within the 2024 Budget request from an ongoing expense to a one-time expense. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission approve the Library Preliminary Budget Summary as amended by increasing the contribution payment to library operating costs by 10% over 2023 for 2024 and an additional 10% over 2024 for 2025. CARRIED MOVED by Commissioner Webster, SECONDED by Director Holman, That the Local Community Commission request staff to provide a report on maintenance and capital responsibilities relating to facilities operated by societies contribution services operated under the Local Community Commission services.. CARRIED MOVED by Commissioner Rook, SECONDED by Commissioner Baker, That the Local Community Commission suspend the rules to allow K. Hudson, Library Director, to speak in regard to the 2024 Library Preliminary Budget Summary. CARRIED Commissioner Rook called for a recess at 11:51am. Commissioner Rook announced the recess had ended and the meeting was called to order again at 12:21pm. EXEC-1295039085-3967 Salt Spring Island Local Community Commission Regular Meeting Minutes of September 14, 2023 4 MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission approve the Liquid Waste Preliminary Budget Summary as presented. CARRIED MOVED by Commissioner Baker, SECONDED by Director Holman, That the Local Community Commission defer the Community Economic Development Preliminary Budget Summary as presented. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission approve the Community Economic Development Preliminary Budget Summary as presented. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission request staff to report on the Community Economic Development Preliminary Budget Operating Other item for 2024 to assist the commission with decisions on whether to continue with expenses. CARRIED MOVED by Director Holman, SECONDED by Commissioner Webster, That the Local Community Commission approve the Transportation Preliminary Budget Summary as amended by increasing the transfer to Capital Reserve Fund by $10,000 from $90,000 to $100,000 for 2024-2028. CARRIED MOVED by Director Holman, SECONDED by Commissioner Webster, That the Local Community Commission approve the Transit Preliminary Budget Summary as amended by reducing the transfers to Capital Reserve Fund by $25,000 from $35,000 to $10,000, fund the bus shelter with grant funding in the 2024 Capital Plan and to not support the BC Transit 2024-2025 Transit Expansion Service Expansion MOU in 2024 with a review of the BC Transit Service Expansion MOU in 2025. CARRIED 7.2. Project updates MOVED by Commissioner Baker, SECONDED by Director Holman, That the Local Community Commission defer Project Updates to the Thursday, September 21, 2023 Continuation of the September 14, 2023 Regular meeting. CARRIED EXEC-1295039085-3967 Salt Spring Island Local Community Commission Regular Meeting Minutes of September 14, 2023 7.3. 5 Grants-In-Aid Salt Spring Island Film Festival Society MOVED by Commissioner Baker, SECONDED by Commissioner Corno, That the Local Community Commission defer a Grant-in-Aid to Salt Spring Film Festival Society in the amount of $6,000.00. CARRIED 7.4. Centennial Park Plaza Upgrade and Lighting Project MOVED by Commissioner Webster, SECONDED by Commissioner Baker, 1. That an application for $198,000 of Community Works Funding be submitted. 2. That the Salt Spring Island Community Commission recommends the Capital Regional District Board amend the Salt Spring Island Community Parks Service Five-Year Financial Plan to increase the Centennial Park Project budget by $198,000 (from $761,748 to $959,748) to upgrade Centennial Park with funding from a combination of Capital Reserve Funding and Community Works Funding in 2023. CARRIED 7.5. Future Meeting Dates MOVED by Commission Rook, SECONDED by Commissioner Baker, That the Local Community Commission pause the Regular meeting due to time constraints and continue the Regular meeting on Thursday, September 21, 2023 at 9:00am. CARRIED 7.6. EXEC-1295039085-3967 Proposal for Temporary Winter Camp – deferred Salt Spring Island Local Community Commission Regular Meeting Minutes of September 14, 2023 8. 6 Notice(s) of Motion 8.1. Motion with Notice: Salt Spring Island Local Community Commission (LCC) be branded as “Salt Spring Island LCC Services” (B. Webster) That all services under the purview of the Salt Spring Island Local Community Commission (LCC) be branded as "Salt Spring Island LCC Services" and the following steps be taken to implement this new branding: 1. Conduct a community logo/wordmark design contest for Salt Spring Island LCC Services during fall 2023. 2. Open the contest to all Salt Spring residents and particularly encourage youth submissions. 3. Assemble a selection of LCC service-related prizes for the contest (such as a swim pass, a transit pass and other items) in addition to a modest cash award. 4. Invite a small group of local art teachers, commercial artists and/or graphic designers plus a staff member to serve as ad hoc contest judges/advisors, tasked with selecting from the contest entries a shortlist of three logos/wordmarks for the consideration of the commission. 5. Ask the judges/advisors to rate the entries using six criteria: • Appropriateness to our community • Graphic quality • Distinctiveness • Versatility • Memorableness • Timelessness 6. The Commission shall assess the three shortlisted logo/wordmarks at an LCC meeting using the same criteria. 7. Roll out the selected logo/wordmark over time as new signs, documents and other materials are needed. • 9. The Commission discussed this motion at their Thursday, September 21, 2023 Continuation meeting of the Thursday, September 14, 2023 Regular meeting. Correspondence 9.1. Email dated September 5, 2023 M. Squires re: Support in Exploring ALR Land for Regulation Ball Field on SSI • EXEC-1295039085-3967 The Commission received this correspondence for information at their Thursday, September 21, 2023 Continuation meeting of the Thursday, September 14, 2023 Regular meeting. Salt Spring Island Local Community Commission Regular Meeting Minutes of September 14, 2023 10. 7 Motion to Close the Meeting 10.1. MOVED by Commissioner Corno, SECONDED by Commissioner Webster, 1. That the meeting be closed for Appointments in accordance with Section 90(1)(a) of the Community Charter. 2. That the meeting be closed for Labour Relations in accordance with Section 90(1)(c) of the Community Charter. CARRIED The Commission left the meeting at 3:52pm. The Commission returned to the meeting at 4:15pm. 11. Rise and Report MOVED by Commissioner Rook, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission appoints Jen Oestreicher, Robin Williams and Sonja Collombin to the Ganges Harbour Walk Steering Committee as the three members at large, effective immediately, for a two-year term, expiring December 31, 2025. CARRIED 12. Adjournment MOVED by Commissioner Rook, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recess the meeting at 4:18pm. CARRIED ______________________________ CHAIR ______________________________ SENIOR MANAGER EXEC-1295039085-3967