Salt Spring Island Local Community Commission - Special meeting minutes: 7 December 2023

7 December 2023 · 2,464 words · 23 motions (22 carried, 1 defeated, 0 withdrawn, 0 failed, 0 with no outcome word)

Minutes of the Regular Meeting of the Salt Spring Island Local Community Commission
Held Thursday, December 07, 2023 at the Salt Spring Island Multi-Space (SIMS)
124 Rainbow Rd, Salt Spring Island, BC V8K 2K3
Present:

Commission Members: Earl Rook (Chair), Gary Holman (Director), Gayle Baker,
Ben Corno, Brian Webster
Staff: Karla Campbell, Senior Manager, Salt Spring Island Administration,
Dan Ovington, Parks and Recreation Manager, Dean Olafson, Engineering
Manager, Salt Spring Island, MacKenzie Williamson, Committee Clerk

These minutes follow the order of the agenda although the sequence may have varied.
1.

The meeting was called to order at 9:01 am.

TERRITORIAL ACKNOWLEDGEMENT
The Chair provided a Territorial Acknowledgement.

APPROVAL OF AGENDA
MOVED by Director Holman, SECONDED by Commissioner Webster,
That agenda for the December 07, 2023, Session of the Local Community
Commission be approved as amended by deferring item number 7.6. through item
number 7.14 for consideration at January meeting, updating item number 6.5. to “Staff
Updates”, furthermore by adding item number 6.6. “General Budget Discussion” and
item number 6.7. “Salt Spring Island Watershed Protection Alliance”
CARRIED
•

Staff advised that the 2024 LCC budgets will not be ready with year-end
reconciliation in time for the January 18, 2024 meeting as year-end does not close
until January 17, 2024. A special meeting to consider the budget will be need to
be scheduled.

CHAIR, DIRECTOR, AND COMMISSIONER REPORTS
Director Holman:
− Food Summit on November 26.
− Electoral area committee requisition request for housing.
− Drake road well drilling.
− CRD governance committee code of conduct for elected officials.
Commissioner Webster:
− W̱SÁNEĆ Leadership Council and CRD Community Parks Meeting
− Food Summit on November 26.
Commissioner Baker:
− AGM for Community Alliance.
Commissioner Corno:

EXEC-1295039085-4078

Salt Spring Island Local Community Commission
Regular Meeting Minutes of December 07, 2023
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5.

Food Summit on November 26.
AGM for Community Alliance.

DELEGATIONS/PRESENTATIONS
MOVED by Commissioner Baker, SECONDED by Director Holman,
To amend the agenda to add item number 6.0, “Encampment Follow-up”, and to
accept a delegation from the Chuan Society.
CARRIED

5.1.

K. Goh Chuan Society Re: Encampment Follow-Up
•

5.2.

Proposed that parts of the 262 Rainbow Road lot be used until the end of winter
for several recreation vehicles to park overnight and tents to be erected.

B. Young and R. Jenkinson Transition Salt Spring and the Salish Sea Trail
Network Working Group; re: Ministry of Transportation Advocacy Support
Request for Salish Sea Trail
•

Brief report of the progress of the completion strategy for the Salt Spring Island
Salish Sea Trail.

MOVED by Commissioner Baker, SECONDED by Commissioner Corno,
That Commissioner Rook work with Byran Young to create a letter and share it with
the Local Community Commission, which will go to the Ministry asking them for
some incremental work in the primary language.
CARRIED
6.

COMMISSION BUSINESS

6.0.

Encampment Follow-up
MOVED by Director Holman, SECONDED by Commissioner Baker,
That the Local Community Commission suspend the rules of procedure for discussion
on the Encampment Follow-up.
CARRIED
•

Discussion regarding allowing overnight parking and camping at 262 Rainbow
Road.

MOVED by Director Holman, SECONDED by Commissioner Baker,
That Commissioner Baker and Commissioner Corno work with Chuan Society to
development a formal proposal for use of park land.
CARRIED
MOVED by Director Holman, SECONDED by Commissioner Baker,
To amend motion to read “Commissioner Baker and Commissioner Corno work with
Chuan Society to development a formal proposal for use of park land for possible
encampment.”
CARRIED

Salt Spring Island Local Community Commission
Regular Meeting Minutes of December 07, 2023
6.1.

Salt Spring Island Multi Space Asbestos
There is no recommendation. This update is for information only.

6.2.

Ministry of Transportation and Infrastructure Advocacy
[At the October 19, 2023 Salt Spring Local Community Commission meeting, the
following notice was served by Director Holman: "That the Local Community (LCC)
urges the Ministry of Transportation and Infrastructure to implement the
recommendations of the Salt Spring Cycling Safety Study (2023), including:
- Continuation of its repaving program on Fulford-Ganges Road beginning with the
extension of the Ganges hill project to the Blackburn bridge.
- Cycling and pedestrian safety improvements at Fulford, Vesuvius, and Long
Harbour ferry terminals."]
•

No discussion.

6.3.

Southern Gulf Island Tourism Partnership

6.3.1.

Meeting with Southern Gulf Island Tourism Partnership
•
•

6.3.2.

Verbal discussion.
Discussion held on Southern Gulf Island Tourism Partnership renewal.

Housing Now Customization for Salt Spring Island
[At the October 19, 2023 Salt Spring Local Community Commission meeting, the
following notice was served by Director Holman: "That the Local Community
Commission work with Housing Now representatives to develop a Salt Spring Island
specific plan under this program, to be funded from the Community Economic
Sustainability Service budget."]
•

Verbal Discussion

MOVED by Director Holman, SECONDED by Commissioner Corno,
That the Salt Spring Local Community Commission recommends the top priority for
Housing Now on Salt Spring Island be for employee housing.
CARRIED
MOVED by Director Holman, SECONDED by Commissioner Corno,
That the Salt Spring Local Community Commission recommends that larger
employers (to be defined) access the Housing Now program on a fee-for-service
basis.
CARRIED
OPPOSED Commissioner Corno
The meeting was recess at 12:04 pm.
The meeting was reconvened at 12:35 pm.

Salt Spring Island Local Community Commission
Regular Meeting Minutes of December 07, 2023
6.4.

LCC 2024 Meeting Schedule
MOVED by Commissioner Rook, SECONDED by Commissioner Baker,
Pursuant to the LCC Policy Motion on Meetings, passed on November 23, 2023, the
following meeting dates are set for the daytime meetings of the Local Community
Commission of Salt Spring Island in 2024:
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Thursday, January 18, 2024, 9:00 am
Thursday, February 15, 2024, 9:00 am
Thursday, March 21, 2014, 9:00 am
Thursday, April 18, 2024, 9:00 am
Thursday, May 16, 2024, 9:00 am
Thursday, June 20, 2024, 9:00 am
Thursday, July 18, 2024, 9:00 am
Thursday, August 15, 2024, 9:00 am
Thursday, September 19, 2024, 9:00 am
Thursday, October 17, 2024, 9:00 am
Thursday, November 21, 2024, 9:00 am

Pursuant to the LCC Policy Motion on Meetings, passed on November 23, 2023, the
following meeting dates are set for the evening meetings of the Local Community
Commission of Salt Spring Island in 2024:
• Thursday, February 8, 2024, 5:00 pm, at the call of the Chair
• Thursday, March 14, 2024, 5:00 pm, at the call of the Chair
• Thursday, April 11, 2024, 5:00 pm, at the call of the Chair
• Thursday, May 9, 2024, 5:00 pm
• Thursday, June 13, 2024, 5:00 pm
• Thursday, July 11, 2024, 5:00 pm
• Thursday, August 8, 2024, 5:00 pm
• Thursday, September 12, 2024, 5:00 pm
• Thursday, October 10, 2024, 5:00 pm
• Thursday, November 14, 2024, 5:00 pm
• Thursday, December 12, 2024, 5:00 pm, at the call of the Chair;
And further, that a Town Hall meeting be scheduled for Thursday, January 11, 2024,
at 5:00 pm.
CARRIED
MOVED by Commissioner Webster, SECONDED by Commissioner Corno,
The Commission requests the Chair consult the Capital Regional District Chief
Administrative Officer regarding the commitments made about enabling evening
meetings and all related issues from the staff report.
CARRIED
6.5.

Staff Update – LCC Housing Stakeholder Workshop
Verbal updates:

Salt Spring Island Local Community Commission
Regular Meeting Minutes of December 07, 2023
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Staff will follow up with LCC when there is aclarity on roles, who will be supporting
this work, and timing.
Centennial Park Plaza upgrade update
Harbourwalk Steering Committee meeting, setting meeting date update
Update regarding composting agreement.

MOVED by Director Holman, SECONDED by Commissioner Baker,
To reorder agenda to move Item number 6.7 Salt Spring Island Watershed Protection
Alliance to item number 6.6. and item number 6.6 General Budget to item number 6.7.
CARRIED
6.6.

Salt Spring Island Watershed Protection Alliance
Verbal Discussion.
MOVED by Director Holman, SECONDED by Commissioner Corno,
That the Local Community Commission suspend the rules of procedure to allow
comments from the public to speak to the Salt Spring Island Watershed Protection
Alliance discussion.
CARRIED
•

Discussion regarding Salt Spring Island Water Protection Alliance potentially joining
the Capital Regional District services.

Commissioner Rook seeing no objections, moved Item 8. Motion to Close the Meeting
as the next item of business.
8.

MOTION TO CLOSE THE MEETING

8.1.

MOVED by Commissioner Webster, SECONDED by Director Holman,
That the meeting be closed for Negotiations in accordance with Section 90(1)(k) of the
Community Charter. [1 item].
CARRIED
The Commission left the meeting at 2:00pm.
The Commission returned to the meeting at 2:26pm.

RISE AND REPORT
MOVED by Commissioner Rook, SECONDED by Commissioner Webster,
That the Salt Spring Island Local Community Commission Rise and Report at the call
of the Senior Manager.
CARRIED

Salt Spring Island Local Community Commission
Regular Meeting Minutes of December 07, 2023
6.7

General Budget Discussion
•

Discussion regarding 2024 budget.

NOTICE(S) OF MOTION

7.1.

Motion with Notice: Road Safety Advocacy (Commissioner Baker)
[At the November 23, 2023, Salt Spring Local Community Commission meeting,
Commissioner Baker read the following Notice of motion: “That the Local Community
Commission discuss at its December 7, 2023 meeting a process for identifying road
safety issues for advocacy with MoTI and Emcon.”]
•

7.2.

Discussion regarding road safety advocacy to Ministry of Transportation and
Emcon.

Motion with Notice: 2024 Priority Setting Workshop (Commissioner Baker)
[At the November 23, 2023, Salt Spring Local Community Commission meeting, the
following notice was read by Commissioner Baker into record to be discussed at the
next meeting “That the Local Community Commission (LCC) discuss at its December
7, 2023 meeting priority setting workshop(s) early in 2024 with particular attention to
2024 LCC priorities, timelines, and measurable objectives.”]
•

7.3.

Discussion regarding holding a priority setting workshop in early 2024.

Motion with Notice: Letter of Support Chamber (Commissioner Baker)
[At the November 23, 2023, Salt Spring Local Community Commission meeting, the
following notice was read by Commissioner Baker into record to be discussed at the
next meeting” That Chair Earl Rook send a letter from the LCC supporting the Salt
Spring Island Chamber of Commerce application for Vision Zero funding of $20,000 to
address accessibility issues on private property identified in the Transportation
Commission's Ganges Accessibility and Safety Study (GASP) by the first week of
January to meet the mid-January grant application deadline”]
MOVED by Commissioner Baker, SECONDED by Commissioner Corno,
That Chair Earl Rook send a letter from the LCC supporting the Salt Spring Island
Chamber of Commerce application for Vision Zero funding of $20,000 to address
accessibility issues on private property identified in the Transportation Commission's
Ganges Accessibility and Safety Study (GASP) by the first week of January to meet the
mid-January grant application deadline.
CARRIED

7.4.

Motion with Notice: LCC Services Terminology (Commissioner Webster)
[At the November 23, 2023, Salt Spring Local Community Commission meeting, the
following notice was read by Commissioner Webster into record to be discussed at
the next meeting” That the Chair undertake discussions with CRD Administration on
how best to achieve consistent terminology in identifying all Salt Spring Island LCC
Services as "Salt Spring Island LCC Services.”]

Salt Spring Island Local Community Commission
Regular Meeting Minutes of December 07, 2023
MOVED by Commissioner Webster, SECONDED by Commissioner Corno,
That the Chair undertake discussions with Capital Regional District Administration on
how best to achieve consistent terminology in identifying all Salt Spring Island Local
Community Commission services as Salt Spring Island Local Community Commission
services.
CARRIED
7.5.

Motion with Notice: Draft Bylaw Input (Commissioner Webster)
[At the November 23, 2023, Salt Spring Local Community Commission meeting, the
following notice was read by Commissioner Webster into record to be discussed at
the next meeting”, That the Chair write to CRD Administration to ask that a draft of
any proposed bylaw directly relating to LCC-administered services be provided to the
LCC for input prior to bringing it to the CRD Board.”]
MOVED by Commissioner Webster, SECONDED by Commissioner Corno,
That the Chair write to Capital Regional District Administration to ask that a draft of
any proposed bylaw directly relating to LCC-administered services be provided to the
Local Community Commission for input prior to bringing it to the CRD Board.
CARRIED

7.6.

Notice of Motion: 2024 Parks and Recreation Budget (Commissioner Baker)
“That $100,000 be reduced from the Parks and Recreation budgets by cost savings
identified by staff, including suggestions moved by Local Commissioners, as
appropriate”.
MOVED by Director Holman, SECONDED by Commissioner Corno,
That same day consideration be applied to the Notice of Motion.
CARRIED
MOVED by Commissioner Baker, SECONDED by Director Holman,
That the Local Community Commission request staff report back on reducing the
2024 Parks and Recreation budgets by $100,000.
CARRIED
OPPOSSED Commissioners Corno, Webster

7.7.

Notice of Motion: 2024 Transportation Requisition (Commissioner Baker)
“That the Transportation requisition and transfer to capital reserve be reduced by
$90,000 for 2024”.
MOVED by Director Holman, SECONDED by Commissioner Baker,
That the Local Community Commission request staff report back on the implications
of reducing the Transportation requisition by $90,000.
DEFEATED
OPPOSSED Commissioners Corno, Rook, Webster

Salt Spring Island Local Community Commission
Regular Meeting Minutes of December 07, 2023
7.8.

Notice of Motion: Relocating Islands Trust offices to Salt Spring Island MultiSpace (Director Holman)
“That staff contact Islands Trust and report to the LCC regarding the feasibility of
relocating their offices at SALT SPRING ISLAND MULTI-SPACE, including
implications regarding space, zoning, and building code requirements”.
MOVED by Director Holman, SECONDED by Commissioner Baker,
That same day consideration be applied to the Notice of Motion.
CARRIED
OPPOSSED Commissioners Corno, Webster
MOVED by Director Holman, SECONDED by Commissioner Baker,
That staff contact Islands Trust and report to the LCC regarding the feasibility of
relocating their offices at SALT SPRING ISLAND MULTI-SPACE, including
implications regarding space, zoning, and building code requirements.
CARRIED
OPPOSSED Commissioner Webster

7.9.

Notice of Motion: Sale of Surplus Community Park Land (Director Holman)
Director Holman provided the following Notice of Motion for consideration at the next
meeting of the Salt Spring Island Local Community Commission:
“That staff report on the possibility of including the sale of a surplus community park
(i.e., acquired as a result of subdivision dedication) as part of the proposed voter
approval process for repair of the Rainbow Road pool”.

7.10.

Notice of Motion: Funding for Bus Storage and Charging Facility on Kanaka
Road (Director Holman)
Director Holman provided the following Notice of Motion for consideration at the next
meeting of the Salt Spring Island Local Community Commission:
“That staff contact BC Transit and BC Hydro and report on the possibility of funding
for the proposed bus storage and charging facility on Kanaka Road”.

ADJOURNMENT
MOVED by Commissioner Rook,
That the Local Community Commission adjourn the meeting at 4:26 pm.
CARRIED

______________________________
CHAIR

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SENIOR MANAGER

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