Salt Spring Island Local Community Commission - Minutes: 18 January 2024
18 January 2024 · 1,677 words · 13 motions (13 carried, 0 defeated, 0 withdrawn, 0 failed, 0 with no outcome word)
Minutes of the Regular Meeting of the Salt Spring Island Local Community Commission Held Thursday, January 18, 2024 at the Salt Spring Island Multi-Space (SIMS) 124 Rainbow Rd, Salt Spring Island, BC V8K 2K3 Present: Commissioners: Earl Rook (Via Teams), Gary Holman (Director) (Via Teams), Gayle Baker (Via Teams), Ben Corno, Brian Webster (Via Teams), Staff: Ted Robbins, Chief Administrative Officer (Via Teams), Karla Campbell, Senior Manager, Salt Spring Island Administration, Dean Olafson, Engineering Manager, Salt Spring Island, Dan Ovington, Parks and Recreation Manager, Justine Starke Southern Gulf Island Service Delivery Manager (Via Teams), Marlene Lagoa, Deputy Corporate Officer (Via Teams), MacKenzie Williamson, Committee Clerk These minutes follow the order of the agenda although the sequence may have varied. The meeting was called to order at 9:16 am. 1. TERRITORIAL ACKNOWLEDGEMENT K. Campbell provided a Territorial Acknowledgement. 2. ELECTION OF SSI LOCAL COMMUNITY COMMISSION CHAIR The Senior Manager, Salt Spring Island Administration called for nominations for the position of Chair of the Salt Spring Island Local Community Commission for 2024. Commissioner Baker nominated Commissioner Rook. Commissioner Rook accepted the nomination. The K. Campbell called for nominations a second time. The K. Campell called for nominations a third time. Hearing no further nominations, the Senior Manager, Salt Spring Island Administration declared Commissioner Rook Chair of the Salt Spring Island Local Community Commission by acclamation. MOVED by Commissioner Rook, SECONDED by Director Holman That Commissioner Corno chair the January 18th, 2024 Salt Spring Island Local Community Commission meeting. CARRIED 3. ELECTION OF SSI LOCAL COMMUNITY COMMISSION VICE CHAIR MOVED by Commissioner Corno, SECONDED by Commissioner Baker, That Director Holman be appointed as Vice-Chair of the Salt Spring Island Local Community Commission. CARRIED EXEC-1295039085-4098 Salt Spring Island Local Community Commission Regular Meeting Minutes of January 18, 2024 4. APPROVAL OF AGENDA MOVED by Commissioner Rook, SECONDED by Commissioner Baker, That agenda for the January 18, 2024, meeting of the Local Community Commission be approved with the following amendments: -addition of Grant-in-Aids under item 8.4. Staff Verbal updates -addition of item 8.2.11. 2024 LCC Administration Budget -move item number 9.3 be considered before item 8.1. -addition of item 8.2. February 01, 2024, Special Meeting, and the follow items be reorder accordingly. CARRIED 5. ADOPTION OF MINUTES 5.1. Minutes of November 23, 2023 Salt Spring Island Local Community Commission MOVED by Director Holman, SECONDED by Commissioner Rook That the minutes of the November 23, 2023 meeting be adopted as presented. CARRIED 5.2. Minutes of December 07, 2023 Salt Spring Island Local Community Commission MOVED by Director Holman, SECONDED by Commissioner Rook That the minutes of the December 07, 2023 meeting be adopted as presented. CARRIED 6. CHAIR, DIRECTOR, AND COMMISSIONER REPORTS Commissioner Baker spoke of the volunteer recruitment initiative with the Community Alliance. Commissioner Rook spoke of the following items: − Local Community Commission evening meetings − Meetings with Island Trust Trustee − Weather effecting meeting operation Director Holman spoke of Marine Management workshop. Commissioner Corno spoke of the following items: − Community appreciation for plowing of roads and pathways. − Warming spaces. − Salt Spring Forum event. Commissioner Baker spoke of the Chuan Society meeting. 7. DELEGATIONS/PRESENTATIONS There were no presentations or delegations. 2 Salt Spring Island Local Community Commission Regular Meeting Minutes of January 18, 2024 8. COMMISSION BUSINESS 9.3 Notice of Motion: Southern Gulf Islands Tourism Partnership - Priorities for Municipal Regional District Tax (Director Holman) Director Holman provided the following Notice of Motion for consideration at the next meeting of the Salt Spring Island Local Community Commission: "That the LCC supports the renewal of the 2% Municipal Regional District Tax (MRDT) in the SSI and SGI electoral areas for a five-year period starting in September of 2024, to be allocated to the Southern Gulf Islands Tourism Partnership (SGITP), subject to the following conditions: -That all of the online MRDT be allocated to affordable housing, with the top priority being employee housing. -That $100,000/year be allocated to the Capital Regional District (CRD) rural housing coordinator position, and that $50,000/year be allocated to the Housing Now program. -That the remainder of online MRDT be allocated to an affordable housing reserve, to be added to the $200,000 that SGITP has already allocated for this purpose. The annual amount allocated to the housing reserve could change over time if funding allocated to the Housing Now and CRD rural housing programs changes. -That MRDT funding would flow through CRD Housing. Priorities for allocation of these resources in the respective Electoral Areas (EA) would be based on recommendations from EA Directors and the Salt Spring Island (SSI) Local Community Commission. Allocation of resources to SSI and Southern Gulf Islands EA should be equitable and reflect the proportion of MRDT revenue from respective EA. -That a service agreement be finalized between the CRD and SGITP reflecting the above allocations and principles, including SGITP reporting requirements to CRD." MOVED by Director Holman, SECONDED by Commissioner Rook That same day consideration be applied to the Notice of Motion. CARRIED MOVED by Commissioner Webster, SECONDED by Director Holman, That the Local Community Commission suspend the rules of procedure to allow a discussion on Southern Gulf Islands Tourism Partnership - Municipal Regional District Tax with Director Brent. CARRIED Commissioner Corno suspended the rules of procedure to hear from Director Brent Southern Gulf Islands Tourism Partnership - Municipal Regional District Tax at 9:45 am. MOVED by Director Holman, SECONDED by Commissioner Webster To defer Motion until February 01, 2024, Special meeting. CARRIED 3 Salt Spring Island Local Community Commission Regular Meeting Minutes of January 18, 2024 MOVED by Commissioner Webster, SECONDED by Director Holman That two representatives of the Local Community Commission meet with Southern Gulf Islands Tourism Partnership and report back to commission at the February 01, 2024, Special meeting. CARRIED 8.2. LCC Special Meeting on February 01, 2024 Discussion regarding items for the February 01, 2024 Special Meeting Agenda. 8.3. SSI Parks and Recreation Budget Reduction Options [On December 07, 2023 Commissioner Baker served the following notice: "That the commission request that staff report back on $100,000 be reduced from the 2024 PARC budgets." The information report is published on this agenda as report number 23-864.] There is no recommendation. This is for information only. D. Ovington presented Item 8.3. for information. Commissioner Webster left the meeting 10:33am Commissioner Webster re-enter meeting 10:37am 8.4. 2024 Budget Finalization Commissioner Corno seeing no objections moved that agenda items 8.4.2. to 8.4.11 be moved to be considered before agenda item 8.4.1. 8.4.2. Motion with Notice: 2024 Budget- Grant in Aid for poverty reduction / homelessness measures (G. Holman) [At the November 23, 2023 Salt Spring Local Community Commission meeting, the following notice was read by Director Holman into record to be discussed at the January meeting “Reserve current 2023 balance in the Grant In aid for poverty reduction / homelessness measures.”] This motion with notice was withdrawn. 8.4.3. Motion with Notice: 2024 Budget- Grant in Aid requisition (G. Holman) [At the November 23, 2023, Salt Spring Local Community Commission meeting, the following notice was read by Director Holman into record to be discussed at the January meeting “Grants in Aid -Reduce requisition by $5,000 to be offset by $5,000 donation.”] MOVED by Director Holman, SECONDED by Commissioner Baker, 1.116 SSI Grants in Aid 2024 Service Budget -reduce 2024 requisition by $5,000. CARRIED OPPOSED Corno, Webster 4 Salt Spring Island Local Community Commission Regular Meeting Minutes of January 18, 2024 8.4.4. Motion with Notice: 2024 Budget- Grant In Aid Archives (G. Holman) [At the November 23, 2023, Salt Spring Local Community Commission meeting, the following notice was read by Director Holman into record to be discussed at the January meeting “Grants in Aid - Commit $5,000 GIA in 2024 to the Salt Spring Island archives until more permanent funding arrangement resolved to avoid need to increase 2024 requisition.”] This motion with notice was withdrawn. 8.4.5. Motion with Notice: 2024 Budget- Transit Capital Reserve Transfer (G. Holman) [At the November 23, 2023, Salt Spring Local Community Commission meeting, the following notice was read by Director Holman into record to be discussed at the January meeting “Transit - Reduce transfer to capital reserves by $10,000 to zero, since bus electrification not scheduled by BC Transit for the near future.”] MOVED by Director Holman, SECONDED by Commissioner Rook, 1.238A Community Transit 2024 Service Budget- Reduce transfer to 2024 capital reserves by $10,000, and decrease transfer from operating reserves, by $10,000. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the motion be amended to read “1.238A Community Transit 2024 Service Budget- Reduce transfer to 2024 capital reserves by $10,000, and decrease transfer from operating reserves, by $10,000.” CARRIED The question was called on the motion as amended. The commission recessed at 12:12 pm. The commission reconvened at 12:45 pm D. Ovington presented a verbal update regarding facility and office closure due to ongoing inclement weather conditions. Commissioner Corno seeing no objections moved that agenda items 8.4.6. to 8.5. and agenda items 9.1. and 9.2. be postponed until the special meeting of Feb. 01, 2024. And that agenda item 10. be moved to be considered before agenda item 8.6. 10. RISE AND REPORT 10.1. Non-Exclusive Licence of Occupation of Centennial Park (Saturday Market) The Salt Spring Island Local Community Commission rose and reported on the following item: A Non-Exclusive Licence of Occupation agreement has been executed with the Saturday Market Society. An annual fee increase of 2% for next year, followed by a 3% increase, follow by a 4% increase and up to a 5% increase in the following year. 5 Salt Spring Island Local Community Commission Regular Meeting Minutes of January 18, 2024 8.6. 6 Staff Verbal Updates Staff provided verbal updates for information on the following: - Parking Regulation in Salt Spring Community Parks – Harbourwalk update - Economic Development Bylaw Amendment - Salt Spring Island Staffing Reallocation - Meeting Archiving - Rainbow Recreation Centre Chilled Water Pipe Replacement -Grant-in-aid 11. ADJOURNMENT MOVED by Commissioner Corno, That the Local Community Commission adjourn the meeting at 1:11 pm. CARRIED ______________________________ CHAIR ______________________________ SENIOR MANAGER