Salt Spring Island Local Community Commission - Minutes: 8 February 2024
8 February 2024 · 882 words · 7 motions (6 carried, 0 defeated, 0 withdrawn, 0 failed, 1 with no outcome word)
Minutes of the Regular Meeting of the Salt Spring Island Local Community Commission Held Thursday, February 08, 2024 at the Salt Spring Island Multi-Space (SIMS) 124 Rainbow Rd, Salt Spring Island, BC V8K 2K3 Present: Commission Members: Earl Rook, Gary Holman (Director), Gayle Baker, Ben Corno, Brian Webster, Staff: K. Campbell, Senior Manager, Salt Spring Island Administration, D. Olafson, Engineering Manager, Salt Spring Island These minutes follow the order of the agenda although the sequence may have varied. The meeting was called to order at 5:00 pm. 1. TERRITORIAL ACKNOWLEDGEMENT Commissioner Rook provided a Territorial Acknowledgement. 2. APPROVAL OF AGENDA MOVED by Director Holman, SECONDED by Commissioner Webster, That agenda for the February 08, 2024, meeting of the Local Community Commission be approved as presented. CARRIED 3. CHAIR, DIRECTOR, AND COMMISSIONER REPORTS Director Holman spoke of Alternative Approval Process to authorize borrowing for Land Assembly, Housing and Land Banking. Commissioner Webster spoke of Local Community Commission evening meetings. Commissioner Baker spoke of the following items: − Volunteer group meetings discussing prioritizing road safety concerns. − Ask Salt Spring Commissioner Corno spoke of the following items: − Ask Salt Spring − Local Community Commission service budgets. 4. DELEGATIONS/PRESENTATIONS 4.1. Delegation - Robin Jenkinson; representing SSI Poultry Club Re: Agenda Item 5.2. Bylaw Enforcement and Agriculture R. Jenkinson spoke to agenda item 5.2. Bylaw Enforcement and Agriculture. MOVED by Commissioner Webster, SECONDED by Director Holman, That agenda item 5.2. be moved to be considered before agenda item 5.1. EXEC-1295039085-4106 Salt Spring Island Local Community Commission Regular Meeting Minutes of February 08, 2024 CARRIED 5. COMMISSION BUSINESS 5.2. Bylaw Enforcement and Agriculture MOVED by Commissioner Webster, SECONDED by Director Holman, That discussion of agenda item 5.2. Bylaw Enforcement and Agriculture be postponed until the Local Community Commissions first meeting in April. CARRIED MOVED by Director Holman, SECONDED by Commissioner Webster, That the rules of the Capital Regional District Board Bylaw be suspended to allow for Robin Jenkinson to speak regarding Item 5.2. CARRIED 5.1. Priority Planning Session- Discussion Topics Discussion ensued regarding: - Special meeting possible dates - Setting priority for each service - Adding topic of Local Community Commissioner roles regarding housing and environment. - Including project tracker in meeting for review. 5.3. Staff Verbal Updates Commissioner Rook spoke of housing workshop. Commissioner Webster spoke of Harbourwalk steering committee meeting schedule. 6. Notice(s) of Motion 6.1. Motion with Notice: Sale of Surplus Community Park Land (Director Holman) [At the December 07, 2023 Salt Spring Local Community Commission meeting, the following notice was read by Director Holman into record to be discussed at the next meeting. “That staff report on the possibility of including the sale of a surplus community park (i.e., acquired as a result of subdivision dedication) as part of the proposed voter approval process for repair of the Rainbow Road pool.” At the January 18, 2024 consideration was postponed until February:] MOVED by Director Holman, SECONDED by Commissioner Baker, That staff report on the possibility of including the sale of a surplus community park (i.e., acquired as a result of subdivision dedication) as part of the proposed voter approval process for repair of the Rainbow Road pool. MOVED by Commissioner Webster, SECONDED by Director Holman, That the Motion with Notice be amended to remove the words “as part of the proposed voter approval process for repair of the Rainbow Road pool.”, after the words “(i.e., acquired as a result of subdivision dedication)” and replace the words “including the sale” with the word “selling”. CARRIED 2 Salt Spring Island Local Community Commission Regular Meeting Minutes of February 08, 2024 3 The question was called on the main motion as amended. That staff report on the possibility of selling of a surplus community park (i.e., acquired as a result of subdivision dedication). CARRIED 6.2. Motion with Notice: 2024 Budget- Proposed Bus Storage Funding (Director Holman) [At the December 07, 2023 Salt Spring Local Community Commission meeting, the following notice was read by Director Holman into record to be discussed at the next meeting. “That staff contact BC Transit and BC Hydro and report on the possibility of funding for the proposed bus storage and charging facility on Kanaka Road” At the January 18, 2024 consideration was postponed until February:] This motion with notice was withdrawn. Staff are exploring possibilities. 6.3. Notice of Motion: Capital Project Signage for LCC Services (Commissioner Webster) Commissioner Wester provided the following Notice of Motion for consideration at the next meeting of the Salt Spring Island Local Community Commission: "That the Salt Spring Island Local Community Commission adopt the following operational policy: When a capital project relating to an LCC service is undertaken, a prominent and easily readable on-site sign (or multiple signs, where appropriate) shall be posted at the project site as early as possible before the start of work. This sign shall include: 1. The name of the project 2. A plain language description of the project 3. The estimated budget for the project and funding sources 4. An email address and/or phone number for more information The cost of producing and erecting such a sign shall be included as part of the project budget." 11. ADJOURNMENT MOVED by Commissioner Rook, That the Local Community Commission adjourn the meeting at 6:43 pm. CARRIED ______________________________ CHAIR ______________________________ SENIOR MANAGER