Salt Spring Island Local Community Commission - Minutes: 18 April 2024
18 April 2024 · 1,203 words · 14 motions (13 carried, 1 defeated, 0 withdrawn, 0 failed, 0 with no outcome word)
Minutes of the Regular Meeting of the Salt Spring Island Local Community Commission Held Thursday, April 18, 2024 at the Salt Spring Island Multi-Space (SIMS) 124 Rainbow Rd, Salt Spring Island, BC V8K 2K3 Present: Commissioners: G. Holman (Director), G. Baker, B. Webster, Staff: K. Campbell, Senior Manager, Salt Spring Island Administration, D. Ovington Parks and Recreation Manager, Salt Spring Island Administration, M. Williamson, Committee Clerk, (Recorder) EP- Electronic Participation Regrets: Commissioners: E. Rook, B. Corno, These minutes follow the order of the agenda although the sequence may have varied. The meeting was called to order at 09:00 am. 1. TERRITORIAL ACKNOWLEDGEMENT Commissioner Baker provided a Territorial Acknowledgement. 2. APPROVAL OF AGENDA MOVED by Commissioner Baker, SECONDED by Commissioner Webster, That agenda for the April 18, 2024, meeting of the Local Community Commission be approved with the following amendments: -addition to agenda item 6.7. verbal updates of “External Grants Update”, “Winter Overnight parking” and “Japanese Garden Society Story Corridor” -addition of agenda item 6.8. Invitation to Local Island Trust Commission to attend LCC Housing Workshop. -removal of agenda item 5.1.1. Janey Rowland; Housing Now, Re: Homeshare Registry Project CARRIED 3. ADOPTION OF MINUTES EXEC-1295039085-4163 Salt Spring Island Local Community Commission Regular Meeting Minutes of April 18, 2024 3.1. Minutes of March 21, 2024 Salt Spring Island Local Community Commission MOVED by Commissioner Webster, SECONDED by Director Holman, That the minutes of the March 21, 2024 meeting be adopted with the following amendments: -replace the word “Present:” with the word “Regrets:” after the words “EP- Electronic Participation” and before the words “Commissioners: G. Baker,” -under item 4. second line the addition of the words “Regional Housing” after the words “Alternative approval process for” and before the word “borrowing.” -under item 4. fourth line the replace the word “discussion.” With the word “meeting with Island Trust and North Salt Spring Waterworks.” After the words “Salt Spring Island Watershed Protection Alliance” and before the words “- Tour of Heiwa Garden…” CARRIED 3.2. Minutes of March 21, 2024 Special Meeting Salt Spring Island Local Community Commission MOVED by Commissioner Webster, SECONDED by Director Holman, That the minutes of the March 21, 2024 special meeting be adopted as circulated. CARRIED 4. CHAIR, DIRECTOR, AND COMMISSIONER REPORTS Director Holman spoke of the following items: − Class action law suit against oil companies − Dragonfly housing project update − Borrowing for CRD Regional Trail request − Invasive plant drop off planning − Island Trust coordination with local groups − Salt Spring Harbour Authority attending future meeting − Chamber of Commerce garbage bins at Visitor Centre Commissioner Baker remarked regarding the Dragonfly housing project. 5. DELEGATIONS/PRESENTATIONS 5.1. Presentations There were no presentations. 5.2. Delegation 5.2.1. Delegations: James Squier; SSI Pickleball Associations; Re: Item 6.1. Salt Spring Island Portlock Park Site Master Plan J. Squier spoke regarding item 6.1. MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the rules of the Salt Spring Island Local Community Commission be suspended to allow members from the Salt Spring Pickleball to speak regarding agenda item 6.1. Salt Spring Island Portlock Park site Master Plan. CARRIED 2 Salt Spring Island Local Community Commission Regular Meeting Minutes of April 18, 2024 6. COMMISSION BUSINESS 6.1 Salt Spring Island Portlock Park Site Master Plan MOVED by Commissioner Baker, SECONDED by Commissioner Webster, That the Salt Spring Island Local Community Commission approves 1. Additional milestones in the Portlock Park Site Master Plan Project Charter as presented. 2. Draft concept plans to conduct additional consultation as presented. CARRIED 6.2. Salt Spring Island Park Maintenance and Bus Depot Yard MOVED by Director Holman, SECONDED by Commissioner Baker, To consider staff recommendation first and depending on the outcome consider Commissioner Webster motions after. DEFEATED Opposed Baker, Holman, Webster MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That discussion by the Salt Spring Island Local Community Commission (LCC) regarding the potential future use of the Kanaka Road properties be deferred until after the LCC has reviewed all properties currently held by LCC services and request that staff bring information to one of the LCC’s future meeting to enable a discussion of: • All properties currently held by LCC services (location, size, current use, future plans) • Any encumbrances that exist on the use and/or disposal of each property • Options that would be available to the LCC should it decide to change the use of or dispose of one or more of these properties CARRIED Opposed Holman 6.3. Farmland Trust Grow Local Food Aggregation Fee for Service Contract MOVED by Commissioner Baker, SECONDED by Commissioner Webster, The Salt Spring Island Local Community Commission approve a 2024 Grow Local Food Aggregation fee for service contract with the FLTS in the amount of $20,000 for local food aggregation and coordination, educational programming, and BC Land Matching program with Young Agrarians. CARRIED 6.4. Housing Now HomeShare Registry Project MOVED by Commissioner Baker SECONDED by Commissioner Webster, That consideration of the Agenda Item 6.4. be deferred to the May 16th Local Community Commission Meeting. CARRIED 3 Salt Spring Island Local Community Commission Regular Meeting Minutes of April 18, 2024 6.5. 4 Project Tracker Quarterly No. 14, 2024 There is no recommendation. This is for information only. MOVED by Director Holman, SECONDED by Commissioner Baker, That the staff prepare amendments to the Five-year Financial Plan to include completing right of way surveys and stakeholders’ consultation as initial implementation of the Ganges Active Transportation Network Plan. CARRIED 6.6 Provincial Bill 35 Discussion ensued regarding Provincial Bill 35 on short term rentals. 6.7. Staff Verbal Update Staff provided verbal updates for information on the following: -Process for implementation of Bylaw 4605 -Grant-in-Aid process and advertising update -External Grant Updates -Winter overnight parking -Japanese Garden Society Story Corridor The Commission recessed at 12:03 pm. The Commission reconvened at 12:33 pm MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the meeting be extended past the 3-hour scheduled time. CARRIED 6.8. Invitation to Housing Workshop 7. Correspondence 7.1 Letter Dated February 29, 2024 BC Housing re: Capital Regional District Update Was received for information. 8. Notice(s) of Motion 8.1. Motion with Notice: Capacity for Capital Projects of LCC Services (B. Webster) [At the March 21, 2024, Salt Spring Local Community Commission meeting, the following notice was read by Commissioner Webster into record to be discussed at the next meeting:] Salt Spring Island Local Community Commission Regular Meeting Minutes of April 18, 2024 5 MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission (LCC) request that staff report on options for increasing the capacity of Salt Spring LCC services to undertake capital projects in areas such as transportation, liquid waste and others. CARRIED 9. Motion to Close the Meeting 9.1. Motion to Close Meeting MOVED by Commissioner Webster, SECONDED by Director Holman That the meeting be closed for negotiations under Section 90(1)(k) of the Community Charter. [1 item]. CARRIED The Salt Spring Island Local Community Commission moved to the closed session at 12:51pm. The Salt Spring Island Local Community Commission rose from its closed session at 01:41pm without report. 10. ADJOURNMENT MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the Local Community Commission adjourn the meeting at 01:41pm. CARRIED ______________________________ CHAIR ______________________________ SENIOR MANAGER