Salt Spring Island Local Community Commission - Minutes: 16 May 2024
16 May 2024 · 1,658 words · 28 motions (27 carried, 1 defeated, 0 withdrawn, 0 failed, 0 with no outcome word)
Minutes of the Regular Meeting of the Salt Spring Island Local Community Commission Held Thursday, May 16, 2024 at the Salt Spring Island Multi-Space (SIMS) 124 Rainbow Rd, Salt Spring Island, BC V8K 2K3 Present: Commissioners: E. Rook, G. Holman (Director), G. Baker, B. Webster, B. Corno, Staff: K. Campbell, Senior Manager, Salt Spring Island Administration, D. Ovington Parks and Recreation Manager, Salt Spring Island Administration, M. Lagoa, Deputy Corporate Officer (EP), M. Williamson, Committee Clerk, (Recorder) EP- Electronic Participation Guest: J. Rowland, Housing Now These minutes follow the order of the agenda although the sequence may have varied. The meeting was called to order at 09:02 am. 1. TERRITORIAL ACKNOWLEDGEMENT Commissioner Rook provided a Territorial Acknowledgement. 2. APPROVAL OF AGENDA MOVED by Commissioner Baker, SECONDED by Commissioner Webster, That agenda for the May 16, 2024, meeting of the Local Community Commission be approved with the following amendments: -agenda item 5.1.1. be moved to be considered under Presentations item 5.1. -addition of item 6.11. Correspondences -addition of item 6.12. Housing Workshop Attendance -agenda item 6.3. be moved to be considered before item 6.1. -addition on Appendix T- GIA Salt Spring Community Health Society under item 6.1. CARRIED 3. ADOPTION OF MINUTES 3.1. Minutes of April 18, 2024 Salt Spring Island Local Community Commission MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the minutes of the April 18, 2024 meeting be adopted as circulated. CARRIED 4. CHAIR, DIRECTOR, AND COMMISSIONER REPORTS Commissioner Corno spoke of the following items: − Mount Maxwell Community Park community consultation − Noise Bylaw complaint in court Commissioner Baker spoke of the Tsunami Circus performance. EXEC-1295039085-4220 Salt Spring Island Local Community Commission Regular Meeting Minutes of May 16, 2024 5. DELEGATIONS/PRESENTATIONS 5.1. Presentations 5.1.1. Presentation: Janey Rowland; Housing Now, Re: Homeshare Registry Project J. Rowland provided a presentation on the Housing Now, Homeshare registry project. 5.2. Delegations There were no delegations. 6. COMMISSION BUSINESS 6.3. Housing Now HomeShare Registry Project MOVED by Director Holman, SECONDED by Commissioner Baker, The Salt Spring Island Local Community Commission approved a $22,830 contract with the Southern Gulf Islands Community Resource Centre for a Housing Now HomeShare Registry for Salt Spring Island. CARRIED 6.1 Spring 2024 Grant-In-Aid Salt Spring Island Application - April Intake MOVED by Commissioner Webster, SECONDED by Director Holman, That the rules of the Capital Regional Board Procedures Bylaw be suspended to allow community members to speak regarding agenda item 6.1. Spring 2024 GrantIn-Aid Salt Spring Application-April Intake. CARRIED MOVED by Commissioner Webster, SECONDED by Director Holman, That the meeting be extended past the 3-hour scheduled time. CARRIED The Commission recessed at 12:02 pm. The Commission reconvened at 12:41 pm MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, not support the Grant-in-Aid applications listed in Appendix C, in the amount of $17,000. CARRIED MOVED by Director Holman, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of Transition Salt Spring Society for the following amounts: -Two days public collection for chipping and invasive plants of $2,500 -Organize a pilot roadside pick-up and chipping of woody debris of $2,500 CARRIED OPPOSED Baker 2 Salt Spring Island Local Community Commission Regular Meeting Minutes of May 16, 2024 MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, not support the Grant-in-Aid applications of Lady Minto Hospital Auxiliary society. CARRIED OPPOSED Holman MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That consideration of the Grant-in aid application of Capital Bike be deferred until staff contact Capital Bike for additional information. CARRIED MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of the following: -Salt Spring Literacy for the amount of $997.54 -Wagon Wheel Housing Society for the amount of $2500.00 -Gulf Islands Community Radio Society for the amount of $2770.00 CARRIED MOVED by Commissioner Webster, SECONDED by Director Holman That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of Salt Spring Abattoir subject to not being eligible of Community Works funding. CARRIED MOVED by Commissioner Webster, SECONDED by Director Holman That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of Bandemonium Music Society for the amount of $2,150. CARRIED MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of Copper Kettle Community Partnership for the amount of $4,000. DEFEATED OPPOSED Baker, Corno, Holman, Rook MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of Copper Kettle Community Partnership for the amount of $5,000. CARRIED OPPOSED Webster MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of Salt Spring Island Farmland Trust Society for the amount of $4,000. CARRIED 3 Salt Spring Island Local Community Commission Regular Meeting Minutes of May 16, 2024 MOVED by Commissioner Webster, SECONDED by Director Holman, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of Salish Sea Inter-Island Transportation Society for the amount of $4,000. CARRIED MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of the Circle Salt Spring Education Society for the amount of $2,000. CARRIED MOVED by Commissioner Webster, SECONDED by Director Holman, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director, approve the Grant-in-Aid applications of Salt Spring Community Health Society for the amount of $5,000. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That staff explore with the Chamber of Commerce funding for the replacement bus shelter at the Visitor Centre through the Transit Service and report back about a possible agreement. CARRIED MOVED by Director Holman, SECONDED by Commissioner Webster, That Local Community Commission delegates Commissioner Baker to participant in discussion with staff and the Chamber of Commerce regarding the replacement bus shelter at the Visitor Centre. CARRIED 6.2. SSI Local Community Commission Services External Grants 2024 This report was received for information. 6.4. Salt Spring Island Parks and Recreation - 2024-2025 Fees and Charges MOVED by Director Holman, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends that the Electoral Areas Committee and the Capital Regional District Board approve the Salt Spring Island Parks and Recreation 2024/2025 Fees and Charges as presented in Appendix A. CARRIED 6.5. Bus Shelter Betterment Grant Discussion ensued regarding Bus Shelter Betterment grant. Commissioner Baker Proposed the following Notice of Motion with same day consideration: 4 Salt Spring Island Local Community Commission Regular Meeting Minutes of May 16, 2024 5 “That staff work with LCC to submit a Ministry of Transportation and Infrastructure Betterments grant application of a total of $100,000, for two bus shelters. One will be located on Vesuvius Bay Road at the intersection of Mobrae ave in the 200 block, and the other will be located on Fulford-Ganges Road at the intersection of Horel Road West.” MOVED by Commissioner Baker, SECONDED by Commissioner Webster, That same day consideration be applied to the notice of motion: Bus shelter betterment grants (G.Baker). CARRIED MOVED by Commissioner Baker, SECONDED by Director Holman, That staff work with LCC to submit a Ministry of Transportation and Infrastructure Betterments grant application of a total of $100,000, for two bus shelters. One will be located on Vesuvius Bay Road at the intersection of Mobrae ave in the 200 block, and the other will be located on Fulford-Ganges Road at the intersection of Horel Road West. CARRIED 6.6 2024 Rural Island Economic Partnership Forum - November 15-16, 2024 MOVED by Commissioner Webster, SECONDED by Commissioner Baker, Move to defer consideration of the 2024 Rural Island Economic Partnership Forum until staff can obtain information about the event, including the budget for the event CARRIED 6.7. Transportation 2024-2028 Capital Plan and Reserve Balances Discussion ensued regarding Transportation Five-year Capital Plan Local Community Commission amendments being included in upcoming Financial Plan amendments. MOVED by Commissioner Baker, SECONDED by Director Holman, That the agenda item 6.12 be moved to be considered before agenda item 6.8 CARRIED 6.12. Housing Workshop MOVED by Commissioner Baker, SECONDED by Commissioner Webster, That Positive Forward be invited to the May 22 Local Community Commission special meeting regarding housing. CARRIED 6.8. Chamber/Accommodations Group Round Table Discussion ensued regarding Chamber of Commerce Accommodation round table. MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission Chair or a designated attend the Chamber of Commerce Accommodation round table. CARRIED Salt Spring Island Local Community Commission Regular Meeting Minutes of May 16, 2024 6.9. 6 Verbal Staff Updates Staff provided verbal updates for information on the following: - Staff report pending audio video upgrades at SIMS boardroom - Economic Development draft bylaw being finalized - Pool Building Envelope project progress dependant on Staffing. - LCC Strategic Planning happening May 27- 29 6.10. Project Tracker Quarterly No. 14, 2024 This report was received for information. 6.11. Correspondence Discussion ensued regarding correspondence portal and correspondence guidelines. 7. Notice(s) of Motion 8. ADJOURNMENT MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That consideration of agenda items 7.1., 7.2., 7.3., 7.4 be moved to the next regular scheduled meeting and that the Local Community Commission adjourn the meeting at 04:03pm. CARRIED ______________________________ CHAIR ______________________________ SENIOR MANAGER