Salt Spring Island Local Community Commission - Minutes: 8 August 2024
8 August 2024 · 1,368 words · 10 motions (9 carried, 0 defeated, 0 withdrawn, 0 failed, 1 with no outcome word)
Minutes of the Regular Meeting of the Salt Spring Island Local Community Commission Held Thursday, August 08, 2024 at the Salt Spring Island Multi-Space (SIMS) 124 Rainbow Rd, Salt Spring Island, BC V8K 2K3 Present: Commissioners: E. Rook, G. Holman (Director), G. Baker, B. Corno, B. Webster, Staff: S. Henderson, Senior Manager, Real Estate, SGI Administration and SSI LCC, D. Olafson, Manager, SSI Engineering, D. Ovington, Acting Senior Manager, SSI Administration, L. Taylor, Receptionist, (Recorder) Guest: G. Clayton, Salt Spring Locals, EP- Electronic Participation These minutes follow the order of the agenda although the sequence may have varied. The meeting was called to order at 05:00 pm. 1. TERRITORIAL ACKNOWLEDGEMENT Commissioner Rook provided a Territorial Acknowledgement. 2. APPROVAL OF AGENDA MOVED by Commissioner Corno, SECONDED by Director Holman, That the agenda for the August 08, 2024, meeting of the Local Community Commission (LCC) be approved as presented. CARRIED 3. ADOPTION OF MINUTES 3.1. Minutes of June 13, 2024 Salt Spring Island Local Community Commission MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the minutes of the June 13, 2024, meeting be adopted with the following amendment. That the word “-Graves” be removed after the words “M. Johnstone” and before the words “spoke regarding…” in agenda item 6.2.1. CARRIED 4. CHAIR, DIRECTOR, AND COMMISSIONER REPORTS Commissioner Rook spoke of meetings with local trust staff and Trustee Patrick regarding housing and agenda prep for next joint meeting. Director Holman spoke of the following items: - Lady Minto Foundation and Bittencourt staff housing. - Paving of Ganges Hill in relation to Lady Minto Foundation, Ministry of Transportation and Infrastructure (MOTI) and sewer line extension. - Library is an official cooling center when heat warnings are issued. EXEC-1295039085-4232 Salt Spring Island Local Community Commission Regular Meeting Minutes of August 08, 2024, - Meetings at Union of British Columbia Municipalities (UBCM) regarding roads and harbor management. Meeting with Greater Victoria Coalition to End Homeless Salary redistribution of SSI EA Director and LCC Commissioners Commissioner Corno spoke of the following items: - Bloom property on Beddis Road, donation to the Royal Roads University - Great feedback on new water fountain in Centennial Park. Commissioner Baker spoke of the following items: - Meeting with the Chu Ann Society - ASK Saltspring. Commissioner Webster spoke of the following items: - Saturday Market parking - Commercial vendor operating in Centennial Park - LCC authority 5. Senior Manager Repot S. Henderson provided information on: - D. Ovington is now the Acting Senior Manager, SSI Administration - S. Henderson will continue to be Senior Manager for LCC - MOTI contacted regarding attending LCC meeting in September or October D. Olafson provided information on Betterments Grant application for bus shelters. 6. DELEGATIONS/PRESENTATIONS 6.1. Presentations 6.1.1. Presentation: Greg Clayton, Salt Spring Locals, RE: Salt Spring Island Locals Introduction G. Clayton provided a presentation on Salt Spring Locals website. 6.2. Delegation There were no delegations. 7. COMMISSION BUSINESS 7.1. SSI Kanaka Skatepark Expansion Proposal MOVED by Director Holman, SECONDED by Commissioner Webster, That the Salt Spring Island Local Community Commission approves that staff include the Kanaka Skateboard Park expansion project in the 2025 SSI Parks and Recreation Five Year Financial Plan and allocates $5,000 of Capital Reserve Funding to support a portion of CRD staff administration costs associated with the project. CARRIED 2 Salt Spring Island Local Community Commission Regular Meeting Minutes of August 08, 2024, 7.2. Grant-In-Aid Application - Salt Spring Island Chamber of Commerce MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director: Approve the Grant-in-Aid application to Salt Spring Island Chamber of Commerce in the amount of $5,000. MOVED Commissioner Baker SECONDED Commissioner Webster That the motion be amended to replace the words “$5,000” with the words “$3,500” after the words “.. in the amount of”. CARRIED The question was called on the motion as amended. “That the Salt Spring Island Local Community Commission recommends the Salt Spring Island Electoral Area Director: Approve the Grant-in-Aid application to Salt Spring Island Chamber of Commerce in the amount of $3,500.” CARRIED MOVED by Commissioner Webster, SECONDED by Director Holman, That the rules of the Capital Region District Board procedures bylaw to be suspended to allow the person present to speak regarding item 7.2. CARRIED 7.3. Financial Plan Amendments to the SSI Parks and Recreation Service MOVED by Director Holman, SECONDED by Commissioner Webster, That the Salt Spring Island Local Community Commission recommends to the Capital Regional District Board: 1. To amend the Salt Spring Island Parks and Recreation Service 2024 Capital Plan by including the $307,981 "capital on hand" carry forward from 2023 for Project (20-02) - Rainbow Road Electrical System - in the capital plan and increasing its budget by $42,506 to be funded from Community Works Fund, resulting in the total project budget from $529,700 to 572,206. 2. To amend the Salt Spring Island Parks and Recreation Service 2024 Capital Plan by including Project (18-01) - Pool Building Capital Repairs - in the capital plan with $37,058 "capital on hand" carry forward from 2023 and increasing its budget by $16,023 to be funded from Capital Reserve, resulting in the total project budget from $51,000 to 67,023 CARRIED 8. Notice(s) of Motion 3 Salt Spring Island Local Community Commission Regular Meeting Minutes of August 08, 2024, 8.1. Notice of Motion: Development of Integrated Housing Strategy (B. Webster) Commissioner Webster proposed the following Notice of Motion: “That the Salt Spring Island Local Community Commission, through its Economic Sustainability service, invite the following experts to meet with the Commission in September 2024 to discuss next steps toward the development of an integrated housing strategy for Salt Spring Island: Janis Gauthier, Consultant, Justine Starke, CRD, Laura Patrick, Salt Spring Island Local Trust Committee and Elizabeth FitzZaland, Salt Spring Solutions.” 8.2. Notice of Motion: CRD Regional Transportation SSI Exemption (B. Webster) Commissioner Webster proposed the following Notice of Motion: “That the Salt Spring Island Local Community Commission write as soon as practical to the Capital Regional District Board Chair requesting that the proposed Capital Regional District Regional Transportation Service not include the Salt Spring Island Electoral Area because: 8.3. 1. Unlike all other jurisdictions within the Capital Regional District, the Salt Spring Island Electoral Area already has its own local transportation and Transit Service. 2. Unlike all other jurisdictions within the Capital Regional District, a significant proportion of Salt Spring’s transportation links are not within the CRD. 3. It is neither fair nor appropriate for Salt Spring Island taxpayers to fund projects and initiatives that are used minimally by Salt Spring Island residents.” Notice of Motion: SSI Agriculture Input Meeting (B. Webster) Commissioner Webster proposed the following Notice of Motion: “That the Salt Spring Island Local Community Commission, through its Economic Sustainability service, hold a public meeting during September 2024 to receive input on the topic of Salt Spring Island agriculture and Capital Regional District noise and animal control bylaws.” 8.4. Notice of Motion: School District 64 Meeting (B. Corno) Commissioner Corno proposed the following Notice of Motion: “That the Local Community Commission, through the chair, invites the Trustees and staff of School District 64 to a special joint meeting for the purpose of connecting in a public meeting and to discuss our shared priorities and responsibilities.” 4 Salt Spring Island Local Community Commission Regular Meeting Minutes of August 08, 2024, 8.5. 5 Notice of Motion: Ganges Hill Parking (G. Holman) Director Holman proposed the following Notice of Motion (with same day consideration) “That Director Holman Commissioner Baker and CRD Staff contact MOTI, Emcon and RCMP regarding possible measures to reduce parking and related safety concerns on Ganges Hill on Saturday Market Days”. MOVED by: Director Holman SECONDED by: Commissioner Baker That same day consideration be applied to the Notice of Motion. CARRIED MOVED by: Director Holman SECONDED by: Commissioner Webster “That Director Holman Commissioner Baker and CRD Staff contact MOTI, Emcon and RCMP regarding possible measures to reduce parking and related safety concerns on Ganges Hill on Saturday Market Days”. CARRIED 10. ADJOURNMENT MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission adjourn the meeting at 6:51pm CARRIED ______________________________ CHAIR ______________________________ SENIOR MANAGER