Salt Spring Island Local Community Commission - Special meeting minutes: 12 September 2024
12 September 2024 · 1,574 words · 21 motions (18 carried, 2 defeated, 1 withdrawn, 0 failed, 0 with no outcome word)
Capital Regional District 625 Fisgard St., Victoria, BC V8W 1R7 Meeting Minutes Salt Spring Island Local Community Commission Thursday, September 12, 2024 10:30 AM SIMS Boardroom 124 Rainbow Road Salt Spring Island BC Special Meeting-Provisional Budget PRESENT: COMMISSIONERS: E. Rook, G. Holman (Director), G. Baker, B. Corno, B. Webster, STAFF: T. Robbins, Chief Administrative Officer, N. Chan, Chief Financial Officer, S. Henderson, Senior Manager, Real Estate, SGI Administration and LCC, D. Ovington, Senior Manager, SSI Administration, D. Olafson, Manager, SSI Engineering, L. Xu, Manager, Finances Services, A. Elliyoon, Financial Analyst, Finances Services, (EP), K. Vincent, Senior Financial Advisor, Finances Services, (EP) M. Williamson, Committee Clerk, (Recorder) GUEST: K. Hudson, SSI Public Library, Y. Wand, SSI Arts Council EP- Electronic Participation These minutes follow the order of the agenda although the sequence may have varied. The meeting was called to order at 10:33 am. 1. Territorial Acknowledgement Commissioner Rook provided a Territorial Acknowledgement. 2. Approval of Agenda MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That agenda for the September 12, 2024, Special meeting of the Local Community Commission be approved as presented. CARRIED 3. Presentations/Delegations 3.1. Presentations There were no presentations. 3.2. Delegations 3.2.1. Capital Regional District Delegation- David Naphtalie, SSI Tennis Association Re: Item 4.1. 2025 Preliminary Local Community Commission Budget Review Page 1 Printed on 11/25/2024 Salt Spring Island Local Community Commission Meeting Minutes September 12, 2024 S. Ireland spoke regarding item 4.1. Director Holman joined the meeting at 10:37am. 4. Special Meeting Matters 4.1. 2025 Preliminary Local Community Commission Budget Review MOVED by Commissioner Corno, SECONDED by Commissioner Webster, That the Salt Spring Island Local Community Commission direct staff to amend the 1.459 SSI Pool & Park land Five Year Financial Plan to keep the Sundays reopening in 2025 as ongoing but defer Statutory holidays opening to 2026 from 2025, resulting in net requisition reduction of $11,515 with operating costs reduction of $16,000 and fee revenue reduction of $4,4485. CARRIED OPPOSED Holman MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission direct staff to amend the 1.459 SSI Pool & Park land 2025-2029 Five Year Financial Plan to defer the increased hours for one regular part-time staff to 2026 from 2025,resulting in a net requisition decrease of $8,015. CARRIED MOVED by Commissioner Webster, SECONDED by Commissioner Corno, T That the Salt Spring Island Local Community Commission direct staff to amend the 1.455 SSI Community Parks 2025-2029 Five Year Financial Plan to defer funding for “Porta potty deployment one month early” to 2026 resulting in a requisition decrease of $3,340 in 2025. CARRIED MOVED by Director Holman, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission direct staff to amend the 1.459 SSI Pool & Park land 2025-2029 Five Year Financial Plan to defer funding for “SIMS Facility Maintenance Staffing” to 2026 resulting in a net requisition decrease of $16,030 in 2025. CARRIED OPPOSED Corno MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission direct staff to amend the 1.459 SSI Pool & Park land 2025-2029 Five Year Financial Plan to include projected revenue of $8,000 for phoenix school facility resulting in a requisition decrease of $8,000 in 2025. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission direct staff to amend the 1.459 SSI Pool & Park land 2025-2029 Five Year Financial Plan to reduce transfer to capital reserve: 1. Parkland Capital Reserve Fund (CRF) reducing from 50,000 to 35,000 resulting in a requisition decrease of $15,000 Capital Regional District Page 2 Printed on 11/25/2024 Salt Spring Island Local Community Commission Meeting Minutes September 12, 2024 2. Pool CRF reducing from $35,000 to $0, resulting in a requisition decrease of $35,000 DEFEATED OPPOSED Corno, Rook, Webster MOVED by Commissioner Webster, SECONDED by Commissioner Corno, The Local Community Commission recommends the Committee of the Whole recommend to the Capital Regional District Board that the new initiatives identified in Appendix C be included in the SSI Parks and Recreation Five Year Financial Plan with the amendment of the one-time amount for Service 1. 458 SSI Community Recreation “Tennis Court Resurfacing” be increased from $40,000 to $50,000 funding by Community Works Funding resulting in no change to the requisition. CARRIED The Commission recessed at 1:01 pm. The Commission reconvened at 1:36 pm MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the rules of the Capital Regional District Board Procedures Bylaw be suspended to allow Karen Hudson, SSI Public Library to speak regarding agenda item 4.1. CARRIED MOVED by Director Holman, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission direct staff to amend the 1.141 SSI Public Library 2025-2029 Five Year Financial Plan to reduce transfer to capital reserves by $10,000, resulting in requisition reduction in 2025 as one-time and that Capital Project 25-01 “Accessibility Projects” will be funded by Grant (Community Works Funds) rather than reserves for the amount of $10,000. CARRIED OPPOSED Webster MOVED by Commissioner Baker, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission direct Staff to amend the 1.238B Community Transportation Services 2025-2029 Five Year Capital Plan accordingly: 1. Delete Project 22-06 'Lower Ganges Road barrier removal or relocation' 2. Delete Project 22-08 'Lower Ganges Road concrete barrier removal' 3. Move Project 22-12 'Rainbow Road pathway' from 2026 to 2025. Reduce project budget from $1,015,000 to $450,000 and adjust the dollars funded by Grant of $335,000 ($315,000 BC Active Transportation Grant and $20,000 Community Works Fund) and Reserves of $115,000. 4. Move Project 24-03 ‘McPhillips Ave Pedestrian Facilities’ from 2027 to 2026. Funding sources to stay the same. 5. Move Project 24-04 'Referendum or Alternative Approval Process funding for future projects' from 2025 to 2026 6. Move Project 26-01 'Jackson Road pathway' from 2025 to 2026 7. Amend Project 22-13 description to include 'Kanaka pathway and other small pathways' with the current description that is limited to 'Swanson'. The dollar figure will remain the same and from Capital 8. ADD Project 25-03 ‘Design and Construction of small pathway projects’, Capital Regional District Page 3 Printed on 11/25/2024 Salt Spring Island Local Community Commission Meeting Minutes September 12, 2024 this will be a 2025 project, would be funded at $50,000 and from Grant funding 9. ADD Project 26-03 ‘Speed Reader Boards’ this will be a 2026 project, would be funded at $25,000 and from Grant funding 10. Move Project 24-01 ‘Strategic Asset Management Plan & Accessibility Assessment” from 2025 to 2026 CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission direct staff to amend the 1.238B Community Transportation Services 2025-2029 Five Year Financial Plan to reduce transfer to capital reserves from $70,000 to $50,000, resulting in requisition reduction of $20,000 in 2025 as one-time reduction. CARRIED OPPOSED Corno, Webster MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission direct staff to amend the 1.238A Community Transit Services Capital 2025-2029 Five Year Financial Plan to reduce transfer to capital reserves in 2025 from $20,000 to $5,000. WITHDRAWN MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission direct staff to amend the 3.705 Septage/Composting 2025-2029 Five Year Financial Plan to reduce transfer to capital reserves from $47,390 to $32,390, resulting in the requisition reduction of$15,000 in 2025 as one time and to change project 22-01 ‘Composting Facility’ by removing $40,000 funding from capital reserve and adding $60,000 grant funding (Community Works Fund). CARRIED OPPOSED Corno, Webster MOVED by Director Holman, SECONDED by Commissioner Baker, That the meeting be extended past the 3-hour scheduled time. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission direct staff to amend the SSI Economic Development 1.124 to reduce the 2025 requisition by $15,000. DEFEATED OPPOSED Baker, Corno, Rook, Webster MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission direct staff to amend the 1.116 SSI Grant in Aids 2025-2029 Five Year Financial Plan to reduce the 2025 GIA budget by $10,000 and increase the GIA budget for additional $5,000 each year for 2026-2029 by balancing with requisitions each year. CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the rules of the Capital Regional District Board Procedures Bylaw be suspended to allow Yael Wand, SSI Arts Council to speak regarding agenda item 4.1. Capital Regional District Page 4 Printed on 11/25/2024 Salt Spring Island Local Community Commission Meeting Minutes September 12, 2024 CARRIED MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission direct staff to amend 1.299 the SSI Arts 2025-2029 Five Year Financial Plan to reduce the 2025 contribution to Art Centre Society and Gulf Islands Community Arts Council by $15,000, prorated (70/30) respectively and to increase the contribution by $15,000 in 2026 by balancing with requisition with requisitions each year. CARRIED MOVED by Commissioner Webster, SECONDED by Director, That agenda item 4.1. 2025 Preliminary Local Community Commission Budget Review and agenda item 4.2. 2025 Local Community Commission Administration Budget be deferred until the next Salt Spring Island Local Community Commission meeting of Sept 12, 2024 at 05:00pm. CARRIED 5. Adjournment MOVED by Director Holman, SECONDED by Commissioner Baker, That the Local Community Commission adjourn the meeting at 04:53pm. CARRIED Capital Regional District Page 5 Printed on 11/25/2024