Salt Spring Island Local Community Commission - Minutes: 20 March 2025
20 March 2025 · 2,015 words · 24 motions (17 carried, 1 defeated, 0 withdrawn, 2 failed, 4 with no outcome word)
Capital Regional District 625 Fisgard St., Victoria, BC V8W 1R7 Meeting Minutes Salt Spring Island Local Community Commission Thursday, March 20, 2025 9:00 AM SIMS Boardroom 124 Rainbow Road Salt Spring Island BC PRESENT: COMMISSIONERS: E. Rook (Chair) G. Holman (Director), G. Baker, B. Corno, B. Webster , STAFF: S. Henderson, Senior Manager, Real Estate, SGI Administration and SSI LCC, D. Ovington, Senior Manager, SSI Administration, D. Olafson, Manager, SSI Engineering, M. Williamson, Committee Clerk, (Recorder) EP- Electronic Participation These minutes follow the order of the agenda although the sequence may have varied. The meeting was called to order at 09:00 am. 1. Territorial Acknowledgement Commissioner Rook provided a Territorial Acknowledgement. 2. Approval of Agenda MOVED by Commissioner Corno, SECONDED by Commissioner Baker, That agenda for the March 20, 2025, meeting of the Local Community Commission be approved as amended with the following amendments: -That consideration of agenda item 7.4. be move before agenda item 7.1. -The addition of agenda item 8.1.a. “Motion with Notice : SSI Grant-in-aid Operating Criteria (B. Webster)” before agenda item 8.1. CARRIED 3. Adoption of Minutes 3.1. Minutes of February 20, 2025 Salt Spring Island Local Community Commission MOVED by Commissioner Webster, SECONDED by Director Holman, That the minutes of February 20, 2025 meeting be adopted as circulated. CARRIED Capital Regional District Page 1 Printed on 6/16/2025 Salt Spring Island Local Community Commission Meeting Minutes March 20, 2025 4. Chair, Director, and Commissioner Reports Commissioner Rook spoke of the following items: -Next joint meeting with the Local Trust Committee. -Electoral Areas General Manager interviews Director Holman spoke of the following items: -The Hearth Program (163 Drake Road) -SSI Archives -BC Ferries advocacy -Bill 35 opt-in -Geotubes Meeting Commissioner Webster spoke regarding the secondary suite program ending. Commissioner Baker spoke of the following items: -SSI Chamber of Commerce meeting -Chuan Society -SSI Harbours -Ask Salt Spring 5. Senior Manager Report S. Henderson provided information on: -Rural Housing Program -Business Improvement Area 6. Presentations/Delegations 6.1. Presentations There were no presentations. 6.2. Delegations 6.2.1. Delegation - Mary Richardson, SSI Resident Re: Item 7.4. Burgoyne Bay The use of Geotubes as an Alternative Liquid Waste Management Method M. Richardson spoke to item 7.4. 7. Commission Business Capital Regional District Page 2 Printed on 6/16/2025 Salt Spring Island Local Community Commission 7.4. Meeting Minutes March 20, 2025 Burgoyne Bay - The use of Geotubes as an Alternative Liquid Waste Management Method MOVED by Director Holman, SECONDED by Commissioner Webster, That the rules of the Board Procedures bylaw be suspended to allow Mary Richardson to speak to agenda item 7.4. CARRIED MOVED by Director Holman, SECONDED by Commissioner Webster, That staff report back on a high-level assessment of Bio-Char as an element of liquid waste treatment and the Greenhouse Gases implications of the overall process for various options. CARRIED 7.1. Bylaw No. 4647 SSI Community Transit and Transportation Service Establishment Bylaw No. 1, 2007, Amendment Bylaw No. 4, 2025 MOVED by Commissioner Baker, SECONDED by Director Holman, That this item be postponed until the next Salt Spring Island Local Community Commission meeting of Apr 17, 2025. CARRIED 7.2. Construction and Operation of Kanaka Trail Connection MOVED by Commissioner Webster, SECONDED by Director Holman, 1) Obtain a License of Occupation over the Kanaka Connector as identified in Appendix A 2) Submit a Community Works Fund Application in the amount of $30,000 to support trail development 3) Include an ongoing supplementary item for annual trail maintenance in the amount of $5,000 in the Salt Spring Island Community Parks provisional budget package. CARRIED 7.3. Ganges Fire Hall Repurposing MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission requests that staff retain a professional to complete a building code review and costing for a change in use of the Ganges Firehall located at 105 Lower Ganges Road, PID 007 007 876. CARRIED 7.5. 163 Drake Road - Phoenix Elementary School Property Expression of Interest MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission authorize staff to post the Expression of Interest in Appendix A as amended for the upstairs of the main building, playground and community gardens located at 163 Drake Road (PID 004-607-295) for consideration. CARRIED Capital Regional District Page 3 Printed on 6/16/2025 Salt Spring Island Local Community Commission 7.6. Meeting Minutes March 20, 2025 Integrated Housing Strategy Action Plan - Scope of Work MOVED by Commissioner Webster, SECONDED by Commissioner Baker, The Salt Spring Island Local Community Commission request that under the Salt Spring Island Economic Development Service staff advance procurement of a consultant to complete an Integrated Housing Strategy Action Plan as identified in the scope of works as amended in Appendix A. CARRIED MOVED by Director Holman, That the anticipated budget for the Integrated Housing Strategy Action Plan be $40,000. FAILED due to lack of seconder MOVED by Director Holman, SECONDED by Commissioner Baker, That the meeting be extended past the 3-hour scheduled time. CARRIED The Commission recessed at 11:58 pm. The Commission reconvened at 12:35 pm 8. Notice(s) of Motion Capital Regional District Page 4 Printed on 6/16/2025 Salt Spring Island Local Community Commission 8.1.a. Meeting Minutes March 20, 2025 Motion with Notice: SSI Grant-in-aid Operating Criteria (B. Webster) MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission (LCC) establish the following operational policies relating to Salt Spring Electoral Area Grants-in-Aid: 1. The LCC shall approve grants-in-aid only to Salt Spring Island-based non-profit groups. 2. The LCC encourages grant-in-aid applications for amounts of up to $5,000. 3. The LCC encourages applications for projects or initiatives that did not receive grant-in-aid support within the previous year. 4. The LCC encourages groups that might appropriately be supported through another LCC service (such as Economic Sustainability, Parks and Recreation or others) to look to that service for support rather than the grant-in-aid program. The motion was amended by Commissioner Webster. “That the Salt Spring Island Local Community Commission (LCC) adopt the following criteria relating to Salt Spring Electoral Area Grants-in-Aid: 1. The LCC shall approve grants-in-aid only to Salt Spring Island-based non-profit groups. 2. The LCC encourages grant-in-aid applications for amounts of up to $5,000. 3. The LCC encourages applications for projects or initiatives that did not receive grant-in-aid support within the previous year. 4. The LCC encourages groups that might appropriately be supported through another LCC service (such as Economic Sustainability, Parks and Recreation or others) to look to that service for support rather than the grant-in-aid program. 5. The LCC encourages groups to submit a brief report on completed project or initiatives outcomes.” MOVED by Director Holman, SECONDED by Commissioner Webster, That the Motion with Notice be amended to add the words “6. The LCC encourages groups to explore matching grants from other funders.” after the words “…completed project or initiatives outcomes.” CARRIED The question was called on the Motion of Notice as amended. “That the Salt Spring Island Local Community Commission (LCC) adopt the following criteria for Salt Spring Electoral Area Grants-in-Aid: 1. The LCC shall approve grants-in-aid only to Salt Spring Island-based non-profit groups. 2. The LCC encourages grant-in-aid applications for amounts of up to $5,000. 3. The LCC encourages applications for projects or initiatives that did not receive grant-in-aid support within the previous year. 4. The LCC encourages groups that might appropriately be supported through another LCC service (such as Economic Sustainability, Parks and Recreation or others) to look to that service for support rather than the grant-in-aid program. 5. The LCC encourages groups to submit a brief report on completed projects or initiatives outcomes. 6. The LCC encourages groups to explore matching grants from other Capital Regional District Page 5 Printed on 6/16/2025 Salt Spring Island Local Community Commission Meeting Minutes March 20, 2025 funders.” CARRIED 8.1. Motion with Notice: Island Trust Boarding House Advocacy (G. Holman) MOVED by Director Holman, SECONDED by Commissioner Corno, That the Local Community Commission recommend that the Local Trust Committee amend the home-based business provisions of its land use bylaw regarding boarding houses to be consistent with occupancy levels CRD and BC Building Code regulations. The Motion was amended by Director Holman. “That the Local Community Commission recommend at the next joint meeting with the Local Trust Committee (LTC) that the Local Trust Committee consider amending the home-based business provisions of its land use bylaw regarding boarding houses to be consistent with occupancy levels CRD and BC Building Code regulations.” The question was called on the Motion of Notice as amended. “That the Local Community Commission recommend at the next joint meeting with the Local Trust Committee (LTC) that the Local Trust Committee consider amending the home-based business provisions of its land use bylaw regarding boarding houses to be consistent with occupancy levels CRD and BC Building Code regulations.” DEFEATED OPPOSED Corno, Rook, Webster MOVED by Director Holman, That the possibility to amend the Land Use Bylaw to facilitate boarding houses be placed on the agenda for the next Joint meeting with the Local Trust Committee. FAILED due to lack of seconder MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission meet to discuss its participation in the review process of the Official Community Plan in a comprehensive way. CARRIED Capital Regional District Page 6 Printed on 6/16/2025 Salt Spring Island Local Community Commission 8.2. Meeting Minutes March 20, 2025 Motion with Notice: Integrated Housing Strategy Prioritizing (G. Holman) MOVED by Director Holman, SECONDED by Commissioner Baker, That the proposed 'integrated housing strategy' prioritizes affordable rental housing (e.g., rather than market ownership housing). MOVED by Director Holman, SECONDED by Commissioner Webster, That this Motion with Notice be postponed until the Salt Spring Island Local Community Commission meeting where a discussion of the review process of the Official Community Plan takes place. CARRIED OPPOSED Baker 8.3. Motion with Notice: Review of Official Community Plan Advocacy (G. Holman) MOVED by Director Holman, SECONDED by Commissioner Baker, That the Salt Spring Island Local Community Commission recommends that the proposed 'integrated housing strategy' and the Local Trust Committee (LTC) Official Community Plan (OCP) review retain existing OCP policies stipulating that: -zoning changes should be prioritized for affordable housing (e.g., B.2.1.2.1) -new development, including housing, should be directed in or near villages and existing transit routes (e.g., B.2.3) MOVED by Commissioner Webster, SECONDED by Director Holman, That this Motion with Notice be postponed until the Salt Spring Island Local Community Commission meeting where a discussion of the review process of the Official Community Plan takes place. CARRIED 8.4. Motion with Notice: Official Community Plan Affordable Housing Advocacy (G. Holman) MOVED by Director Holman, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends that the Island Trust consider immediate land use changes facilitating affordable housing options consistent with Official Community Plan (OCP) sections B.2.1.2.1 and B.2.3, including: boarding houses, accessory dwelling units in the Fulford area, and liveaboards in marinas. MOVED by Commissioner Webster, SECONDED by Director Holman, That this Motion with Notice be postponed until the Salt Spring Island Local Community Commission meeting where a discussion of the review process of the Official Community Plan takes place. CARRIED Capital Regional District Page 7 Printed on 6/16/2025 Salt Spring Island Local Community Commission 8.5. Meeting Minutes March 20, 2025 Motion with Notice: Prioritizing Service Capacity for Affordable Housing Advocacy (G. Holman) MOVED by Director Holman, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends that in considering zoning changes, and to the extent possible, the SSI Local Trust Committee (LTC) should prioritize limited community water and sewage collection/treatment capacity for affordable housing. MOVED by Commissioner Webster, SECONDED by Director Holman, That this Motion with Notice be postponed until the Salt Spring Island Local Community Commission meeting where a discussion of the review process of the Official Community Plan takes place. CARRIED 9. Adjournment MOVED by Director Holman, SECONDED by Commissioner Webster, That the Local Community Commission adjourn the meeting at 02:54pm. CARRIED ______________________________ CHAIR ______________________________ SENIOR MANAGER Capital Regional District Page 8 Printed on 6/16/2025