Salt Spring Island Local Community Commission - Special meeting minutes: 14 May 2026 (draft, taken from a later agenda packet)
14 May 2026 · 1,930 words · 23 motions (22 carried, 1 defeated, 0 withdrawn, 0 failed, 0 with no outcome word)
This text is a draft the Capital Regional District printed inside a later agenda packet. No standalone minutes file was posted for this date.
Capital Regional District 625 Fisgard St., Victoria, BC V8W 1R7 Meeting Minutes - Draft Salt Spring Island Local Community Commission Thursday, May 14, 2026 9:00 AM SIMS Boardroom 124 Rainbow Road Salt Spring Island BC Special- Budget Planning PRESENT COMMISSIONERS: E. Rook, G. Holman (Director), B. Corno, G. Baker, B. Webster, STAFF: S. Henderson, General Manager, Electoral Area Services; D. Ovington, Senior Manager, SSI Administration; C. Hopp, Manager, SSI Engineering; K. Bittorf, Manager, SSI Parks and Recreation; M. Williamson, Committee Clerk, SSI Administration (Recorder) GUESTS: B. Duncan, Salt Spring Arts Council; K. Hudson, Salt Spring Public Library; H. Jang, Artspring; P. Meyer, Island Pathways; R. Swann, Salt Spring Public Library EP- Electronic Participation These minutes follow the order of the agenda although the sequence may have varied. The meeting was called to order at 09:04 am. 1. Territorial Acknowledgement Commissioner Rook provided a Territorial Acknowledgement. 2. Approval of Agenda MOVED by Commissioner Webster, SECONDED by Director Holman, That agenda for the May 14, 2026, meeting of the Local Community Commission be approved as presented. CARRIED 3. Presentations/Delegations 3.1. Presentations 3.1.1. Presentation: Karen Hudson & Richard Swann, SSI Public Library Re: SSI Public Library 2027 budget K. Hudson and R. Swann spoke regarding the Salt Spring Public Library 2027 budget request. Capital Regional District Page 1 Page 5 Printed on 6/18/2026 Salt Spring Island Local Community Commission 3.1.2. Meeting Minutes - Draft May 14, 2026 Presentation: Bronwen Duncan, SS Arts Council & Howard Jang, Artspring Re: SSI Art Service 2027 budget B. Duncan and H. Jang spoke regarding Salt Spring Arts Service 2027 budget request. 3.1.3. Presentation: Peter Meyer, Island Pathways Re: Greater Ganges Area Road Shoulder Sweeping Program P. Meyer spoke regarding Island Pathways road shoulder sweeping program. MOVED by Director Holman, SECONDED by Commissioner Baker, That Island Pathways work with staff to review and adjust the proposal for the road shoulder sweeping program with additional information. CARRIED 3.2. Delegations 3.2.1. Delegation: Myna Lee Johnstone, SSI Resident Re: Item 4.9. LCC Supplementary Items and Capital Projects for Consideration M. Johnstone spoke to agenda 4.9. 3.2.2. Delegation: Jenny McClean, SSI Resident Re: Item 4.10. Motion with Notice: Increase Grants-in-Aid Funding 2027 (B. Webster) J. McClean spoke to agenda 4.10. 3.2.3. Delegation: Susan Palmer, SSI Arts Council Re: Item 4.2 Mahon Hall, 114 Rainbow Road, Salt Spring Island and 4.8 Local Community Commission Supplementary Items and Capital Projects for Consideration S. Palmer spoke to agenda 4.2. and 4.8. The Commission recessed at 10:43am. The Commission reconvened at 10:55pm. 4. Special Meeting Matters Capital Regional District Page 2 Page 6 Printed on 6/18/2026 Salt Spring Island Local Community Commission 4.1. Meeting Minutes - Draft May 14, 2026 LCC Operating & Capital Budget Planning 2026-2030 This report was received for information. MOVED by Commissioner Baker, SECONDED by Commissioner Webster, That the meeting be extended past the 3-hour scheduled time. CARRIED The Commission recessed at 11:58 pm. The Commission reconvened at 12:32 pm 4.2. Mahon Hall, 114 Rainbow Road, Salt Spring Island MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission request that the Salt Spring Island Electoral Area Director direct staff to develop the 2027 1.111 Salt Spring Island Administration Provisional budget with an additional day per week of auxiliary Engineering Technician time to support the Mahon Hall revitalization and other Salt Spring Island initiatives. CARRIED 4.3. Salt Spring Island Parks and Recreation - 2026-2027 Fees and Charges MOVED by Director Holman, SECONDED by Commissioner Webster, That the rules of the Capital Regional District Board Procedures Bylaw be suspended to allow people present to speak regarding agenda item 4.3. CARRIED MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends to the Capital Regional District Board: That the Salt Spring Island Parks and Recreation 2026/2027 Fees and Charges be approved as presented in Appendix A. Commissioner Baker declared a personal conflict and recused herself from the meeting room at 12:58pm. The question was called on the motion. That the Salt Spring Island Local Community Commission recommends to the Capital Regional District Board: That the Salt Spring Island Parks and Recreation 2026/2027 Fees and Charges be approved as presented in Appendix A. CARRIED Commissioner Baker returned to the meeting room at 1:02pm. Capital Regional District Page 3 Page 7 Printed on 6/18/2026 Salt Spring Island Local Community Commission 4.4. Meeting Minutes - Draft May 14, 2026 Rainbow Recreation Centre Off-Leash Dog Park This report was received for information. 4.5. Rainbow Recreation Centre Building Envelope Renewal Project This report was received for information. 4.6. SSI Hydro-Field Ongoing Operating and Management Costs This report was received for information. 4.7. Permit for Bicycle Icon Painting This report was received for information. Capital Regional District Page 4 Page 8 Printed on 6/18/2026 Salt Spring Island Local Community Commission 4.8. Meeting Minutes - Draft May 14, 2026 Local Community Commission Supplementary Items and Capital Projects for Consideration MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That Appendix A be amended to reduce the percentage from 10% to 5% for item A-1. CARRIED Opposed Holman MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That Appendix A be amended to remove the amount of $7,000 “ii. Construction Phasing Plans” for item A-2. MOVED by Director Holman, SECONDED by Commissioner Webster, That the rules of the Capital Regional District Board Procedures Bylaw be suspended to allow the members of the public present to speak regarding agenda item 4.8. CARRIED Commissioner Webster amended the motion arising. “That Appendix A be amended to remove the amount of $7,000 “ii. Construction Phasing Plans” and the amount of $50,000 “iii. Feasibility Study Consultant” for item A-2.” The question was called on the motion arising as amended That Appendix A be amended to remove the amount of $7,000 “ii. Construction Phasing Plans” and the amount of $50,000 “iii. Feasibility Study Consultant” for item A-2. CARRIED MOVED by Commissioner Webster, SECONDED by Commissioner Baker, That Appendix A be amended to remove the amount of $40,000 “Business License Feasibility Study” for item A-4. CARRIED MOVED by Commissioner Corno, SECONDED by Commissioner Baker, That Appendix B be amended to defer the amount of $15,000 “Portlock Accessibility upgrades” for item B-6 to 2028 instead of 2027. CARRIED MOVED by Commissioner Baker, SECONDED by Commissioner Corno, That Appendix B be amended to defer the amount of $20,000 “Accessible Beach Access Funding” for item B-6 to 2028 instead of 2027. Commissioner Baker amended the motion. “That Appendix B be amended to defer the amount of $10,000 “Accessible Beach Access Funding” for item B-6 to 2028 instead of 2027 and leaving an amount of $10, 000 in 2027.” Capital Regional District Page 5 Page 9 Printed on 6/18/2026 Salt Spring Island Local Community Commission Meeting Minutes - Draft May 14, 2026 The question was called on the motion arising as amended. That Appendix B be amended to defer the amount of $10,000 “Accessible Beach Access Funding” for item B-3 to 2028 instead of 2027 and leaving an amount of $10, 000 in 2027. CARRIED MOVED by Commissioner Baker, SECONDED by Commissioner Corno, That Appendix B be amended to defer the amount of $11,000 “Dog Park Relocation Assessment” for item B-1 to 2028 instead of 2027. DEFEATED Opposed Corno, Rook, Webster MOVED by Director Holman, SECONDED by Commissioner Corno, That Appendix B be amended to remove the amount of $35,000 “Equipment to support adult fitness classes” for item B-8. CARRIED Opposed Webster MOVED by Director Holman, SECONDED by Commissioner Baker, That Appendix B be amended to remove the amount of $20,000 “Home economics room upgrades” for item B-7. Director Holman amended the motion arising “That Appendix B be amended to reduce the amount of $20,000 to $10,000 “Home economics room upgrades” for item B-7.” The question was called on the Motion Arising as amended. That Appendix B be amended to reduce the amount of $20,000 to $10,000 “Home economics room upgrades” for item B-7. CARRIED MOVED by Commissioner Baker, SECONDED by Commissioner Corno, That Appendix B be amended to defer the amount of $25,000 “Entry Desk reconfiguration planning and design” for item B-12 to 2028 instead of 2027. CARRIED MOVED by Commissioner Baker, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission requests that staff include additional budget items identified in Appendix A and B as amended with specific direction on amendments, in the 2026-2030 Provisional Five Year Financial Plan for further consideration. CARRIED Capital Regional District Page 6 Page 10 Printed on 6/18/2026 Salt Spring Island Local Community Commission 4.9. Meeting Minutes - Draft May 14, 2026 Motion with Notice: Increase Reserve Transfers for Services (B. Webster) MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission (LCC) request to staff 1. Report back to the LCC on CRD reserve guidelines. 2.Prepare provisional LCC budgets for all services with a goal of meeting the reserve guidelines in the future and ensure there will be sufficient funding to support projects in the Five-Year Financial Plan. CARRIED 4.10. Motion with Notice: Increase Grants-in-Aid Funding 2027 (B. Webster) MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission directs staff to prepare the 1.116 Salt Spring Island Grants in Aid Preliminary Five-Year Financial Plan by increasing Grants in Aid from $70,090 to $80,000 in 2027 as an ongoing supplementary item funded by requisition. CARRIED Opposed Baker 4.11. Motion with Notice: Increase Economic Development Operating Reserve (B. Webster) MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission directs staff to prepare the 1.124 Salt Spring Economic Development Preliminary Five-Year Financial Plan by increasing the transfer to the Operating Reserve from $7,460 to $30,000 in 2027. MOVED by Director Holman, SECONDED by Commissioner Baker, That consideration on the Motion with notice be postponed to May 21, 2026 meeting of the Local community commission. CARRIED MOVED by Commissioner Webster, SECONDED by Director Holman, That consideration of Agenda item 4.12 be postponed to May 21, 2026 meeting of the Local community commission. CARRIED Capital Regional District Page 7 Page 11 Printed on 6/18/2026 Salt Spring Island Local Community Commission 4.13. Meeting Minutes - Draft May 14, 2026 SSI Library Requestion Motion Arising MOVED by Commissioner Webster, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission recommends that staff amend 1.141 SSI Public Library by decreasing the Contribution to Library by $29,868 from $657,100 to $627,232 and increasing the transfer to the capital reserve fund by $29,868 from $94,260 to $124,128 as a one time change in 2027. MOVED by Commissioner Webster, SECONDED by Commissioner Corno, Request that the motion be withdrawn from consideration. CARRIED That the Salt Spring Island Local Community Commission recommends that staff amend 1.141 SSI Public Library by decreasing the Contribution to Library by $29,868 from $657,100 to $627,232 and increasing the transfer to the capital reserve fund by $29,868 from $94,260 to $124,128 as a one time change in 2027. WITHDRAWN 4.14. Motion with Notice: Increase Library Contribution in 2027 (B. Webster) Commissioner Webster withdrew consideration of the motion. MOVED by Commissioner Webster, SECONDED by Director Holman, That consideration of Agenda item 4.15 to 4.19 be postponed to May 21, 2026 meeting of the Local community commission. CARRIED 4.20. Motion with Notice: Voter Assent Reserve Funding (E. Rook) Commissioner Rook withdrew consideration of the motion. 5. Adjournment MOVED by Commissioner Baker, SECONDED by Commissioner Corno, That the Salt Spring Island Local Community Commission adjourn the meeting at 4:04pm. CARRIED Capital Regional District Page 8 Page 12 Printed on 6/18/2026